Which policy covers Logbooks and Computer Log Entries?

• A. Policy 221
• B. Policy 208
• C. Policy 219
• D. Policy 621

Answer: (C)

Keeping accurate logs and computer records is essential for accountability, traceability, and smooth operations in a detention setting. Policy 219 is the one that governs how these logs are created, maintained, and used. It outlines who is allowed to make entries, what information must be recorded (such as date and time, location, people involved, and a clear description of events), and how to handle corrections or updates. It also covers retention and accessibility—ensuring logs are stored securely, available to authorized staff for audits or investigations, and subject to review to prevent tampering.

For example, a shift-change entry in a logbook should include the exact times, names of the on-duty staff, any noteworthy incidents, rounds completed, and tasks handed over. In computer log entries, actions should be tied to a user ID and timestamp, with details about the system or module affected and the nature of the change. Any corrections should be properly documented with an authorizing note.

Other policies may address related areas like incident reporting or system security, but they do not prescribe the specific procedures for daily logbook and computer log entries. Policy 219 specifically covers this documentation practice.